AlliedWell
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Features

Everything a rehab clinic does in a day, in one system.

Scheduling, charting, invoicing and HMO claims for physical therapy, occupational therapy and speech-language pathology. Built by a licensed PT.

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The AlliedWell clinic dashboard for one day, with appointments, staff on shift and messages.
Sample data, early version.

HMO

Get paid by HMOs.

Authorization, Letter of Authority and claims in one flow, so a visit is not billed against an approval that has run out.

  • Prior authorization, one card per course of care, so payor calls can be batched
  • Letter of Authority tracking: the earliest-expiring LOA is used first, and billing against an expired or used-up one is blocked
  • Claims queue with 30, 60, 90 and 120+ day ageing and a 60-day filing warning
  • Accreditation expiry blocks filing, and a denial can convert to self-pay

Billing

Invoices that number themselves.

Sequential numbers per clinic and year. An abandoned draft burns no number, and an issued invoice is voided with a reason, never deleted.

  • Cash, card, e-wallet and bank transfer, tagged to your named GCash, Maya, GoTyme or bank accounts
  • Senior and PWD 20% discount with ID capture; retail VAT for VAT-registered clinics
  • Packages issue sessions on payment, vouchers and account credit, partial payments and refunds
  • Supplies leave stock automatically when the invoice is issued

Calendar

Fill every room and machine.

One grid for staff, rooms and equipment. The database refuses a double-booking of a provider, a room or a machine.

  • One ultrasound can serve several patients in an hour, and a room can hold several at once
  • Setup and cleanup minutes per service, and visits that combine into one
  • Waitlist, cancellation reasons, a late-cancel window and a public holiday import
  • Providers book only their own patients or unassigned ones, when the clinic uses that care model

Charting

Chart once, sign, lock.

Six note types, with a signing step that records the therapist’s PRC licence on the note.

  • Initial Evaluation, Re-evaluation, Therapy Session (S/O/A/P), Progress, Discharge Summary and Endorsement notes
  • A signed note is locked. Corrections are addendums, and undoing a signature needs a logged reason
  • ICD-10 search, episodes of care and cycles, and a 109-exercise home exercise program
  • Patient consents under the Data Privacy Act, versioned and witnessed

Commission

Know who earned what.

Flat or percent, set separately for services, packages and retail. Every rate starts at none.

  • Computed from money actually collected, and reduced by refunds
  • A rate changed mid-period never rewrites what has already accrued or been paid
  • Payout wizard for you, and a “My pay” view for each therapist
  • It records what is owed and paid. It does not run payroll

Records

Nothing happens off the record.

An audit trail that nobody can edit, including the owner and AlliedWell, and permissions you set by role.

  • Every export is itself logged, and patient names are masked to initials by default
  • Clinic Admin, Branch Admin, Provider and Support levels, with starter roles such as Receptionist and Billing Specialist
  • Optional two-step sign-in for admins, an inactivity timeout, and sign-out on all devices
  • Each patient is seen only by the clinic that treats them, even when they attend several

And the rest of the clinic day.

See it on your own clinic’s day.

AlliedWell is in alpha with solo home-care therapists first. Tell us about your clinic and we will keep you posted.

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Not ready to talk? Email us a question instead, or read who is behind this first.